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Request For Proposals

If you are interested in conducting business with the court, please e-mail with your contact information.


Microfiche Digital Conversion Project, RFP 1314-MDC0314

The Superior Court of California, County of Stanislaus (Court) has stopped producing microfiche/microfilm; however, the Court still uses its old microfiche sheets to locate cases filed with the Court.  This projects aims to convert the microfiche sheets and microfilm rolls into digital format.


The Court is seeking a vendor that can provide an innovative solution.  The Court seeks a vendor that can propose a solution that will provide a cost-effective means of digitizing the Court’s inventory while maintaining quality and ease of use for the end-user.  The Court intends to digitize its Index Sheets, then microfilm reels, and finish with the microfiche sheets.


It is the intent of the Court to enter into a contract with a single vendor.  The selected vendor will perform the specified conversion starting with the microfilm rolls until completed or until funds have been exhausted.  It is the Court’s intent to enter into an agreement that allows for two (2) one-year option terms beyond an initial two-year term (for a potential term of 4-years) to allow for the vendor to continue service should money become available in subsequent years.

Questions regarding the RFP should be submitted in writing to the Court via, no later than April 4, 2014.

Proposals are due no later than 4:00 p.m. (PST) on April 16, 2014.

For current key dates and events, please see below:



RFP issued:

March 28, 2014

Deadline for questions

April 4, 2014

Questions and answers posted

April 11, 2014

Latest date and time proposal may be submitted

April 16, 2014

at 4:00 p.m. (PST)

Initial Evaluation

4/17 - 4/18

Initial Ranking Posted

April 21, 2014

Latest date and time for samples to be received

April 25, 2014

Public opening of cost portion of proposals

April 29, 2014

at 3:30 p.m. (PST)

Notice of Intent to Award

April 30, 2014

Negotiations and execution of contract (estimate only)

May 1, 2014

Contract start date  (estimate only)

May 12, 2014

Contract end date  (estimate only)

May 11, 2016


Further details regarding solicitation and requirements are set forth in RFP No. 1314-MDC0314, Website Implementation Services Project, and the related documents below:


  • Request for Proposal - CORRECTED: PDF (Corrected RFP number on cover page).
  • Attachment 1: Administrative Rules - PDF
  • Attachment 2: Court Standard Agreement - DOC | PDF
  • Attachment 3: Acceptance of Standard Agreement - PDF
  • Attachment 4: Payee Data Record - PDF
  • Attachment 5: General Certifications Form - PDF
  • Attachment 6: Bid Form - PDF
  • Questions and Answers:  PDF


Last Updated: 04/11/2014 03:14:00 PM

Related Information:
Vendor_Resources  |  Archived_RFP's
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